Collecting and using personal data of customers, suppliers and other contractors

We would like to point out that we will collect and use the personal data you provide to us because this is necessary to conclude and execute any agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.

If you are a (potential) customer of ours, we use your data to be able to send you a quotation, to determine which specifications or wishes a certain item or service must meet, to be able to deliver items or to carry out work for you. perform, to invoice and to communicate with you smoothly and efficiently about the implementation aspects of the agreement.

If you are a (potential) supplier or other contractor, your personal data is also necessary for the conclusion and implementation of the agreement. When purchasing, this is necessary to be able to let you know which specifications or wishes a certain item or service should comply with in our opinion, to be able to send you a request for quotation or to place an order with you, to be able to pay your invoices and to be able to communicate with you smoothly and efficiently about other aspects of the agreement.

You are not obliged to provide us with your personal data. However, if you provide us with no or insufficient personal data, it is possible that we will not be able to carry out the aforementioned activities.

Transfer to third parties

In connection with the implementation of a possible agreement with you, we may have to provide your personal data to parties that supply parts, materials and products to us or carry out work on our behalf. We also use external server space for the storage of (parts of) our sales and purchasing administration, which includes your personal data. Your personal data is therefore provided to our server space provider. We also use Microsoft Office and the associated storage options for e-mails and other files.

Direct marketing

If you have given us permission to do so, we will store the personal data you have provided and possibly use it to inform you personally by e-mail in the future about our existing and new products and services and possibly to make you an offer for this. If we send you an advertising mailing, you always have the option to let us know that you no longer appreciate this.

Retention period of personal data

If you have requested a quote from us but you have not become a customer with us, we will delete your data no later than one year after our last contact. Even if we have received a quote from you, but we have not become your customer, your personal data will be deleted no later than one year after our last contact. If you have become our customer or if we have become your customer, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully performed. The period of seven years corresponds to the period within which we are obliged to keep our records for the tax authorities. After this period, we will delete your personal data.

Your rights

You have the right to ask us to view your own personal data. If there is reason to do so, you can also request us to supplement your personal data or to change inaccuracies. In addition, you have the right to request the erasure of your personal data or to limit the use of your personal data. You can also object to us collecting and using your data or submit a complaint to the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or to transfer that data to another party. To exercise your rights, please contact us via info@hollandgreenmachine.com You can of course also contact us with questions or for more information about the collection and use of your personal data.